Roll for group match making user manual Roll for Group
Documentation

Hosted events can be created as either public and private events. * Public events are visible to all nearby players on the Roll for Group website * Private events are only visible to players who are invited or shared the match url

Players need to have a valid Roll for Group account to host an event.

To create an event, select "Host Event" from the top menu, found when viewing the "Events" page.

Host Event Buttons

Host Event Buttons

All event details are alterable after creation.

Entering Event Details

Setting the Title

The event title is the headline for the game. Try and pick a title that is both eye-catching and straightforward. The title should encourage players to open the event.

Create Title

Create Title

The title is the event headline for other nearby players to see when the game lists on the find match page.

Event Title Listed

Event Title Listed

When sharing the event page on social media, the title of the page will display in a social media card.

Event Title Social Cards

Event Title Social Cards

Select a Tag

Tags are used to indicate what type of event will be hosted. Tags are shown in the event listing on Roll for Group to help distinguish game types.

Event Title Social Cards

Event Title Social Cards

Different game tags are available, depending on what type of event being hosted.

For Conventions

For Game Stores and Publishers

For Private Events

For Role Players

Creating Notes

Notes show public information displayable to any players wanting to view the event. The notes section only shows when players open the event. The notes section can be quite lengthy and should include any additional information players need to know when attending. Potential information includes:

Event Notes

Event Notes

The notes support markdown syntax, which can be used to include detailed document structure including explainer videos, images, external links as shown below.

Rendered Event Notes

Rendered Event Notes

A comprehensive explanation of markdown format is available here.

Scheduling the Game

To schedule a game, select the date, start time and end time. Use the date control to select the date.

Events Select Date

Events Select Date

Select the start and end time from the clock control. The hours are in 24-hour format, and the minutes appear once the hours are selected.

Events Select Date

Events Select Date

Once the minutes are selected, choose "OK" to lock in the time. The end time should be after the start time.

All local events will be shown, in the order from when they start at the top to when they finish at the bottom. Games will stay on the public list until the end time of the game passes, after which the game will show in the player history of those who attended.

Events Date List

Events Date List

Repeating Events

When an event reoccurs, set the reoccuring time period. Reoccuring event's will automatically be recreated after the first event expires. Reoccuring events can be stopped by altering the existing event never repeat.

Reoccuring Events

Reoccuring Events

The following reoccur options are available * Never - the event does not repeat * Weekly - the event occurs every (x) weeks * Monthly - the event occurs every month on the (x) week

The value (x) for Weekly and Monthly can be set to any number from 1 to 4.

Event Location

The location identifies where to find the event. When holding an event at a public venue, usually the address of the location is used for the event. When holding an event at a private venue, the surrounding suburb can be used.

As events are listed according to the distance from the viewing player, the game location will determine who can see the event. When players sign up to Roll for Group they enter their location, and only nearby events show.

On the event page, the location renders as a Google map showing the location of the event to all players.

Event location

Event location

When creating a match at a private venue, such as a persons' house, the location may be the location of the surrounding suburb to avoid having the personal details of a house shown to strangers.

Events map

Events map

Number of Players

The number of players indicates the maximum and the minimum number of players. Players will be able to join the event, up until the maximum number of players has been reached. The game is then marked as full and players can no longer attend. Setting a maximum number creates an incentive for players to sign up and secure a position. For a small event, the number of players may be limited to the number of players for the game. For larger events with many games, the number of players may be limited to the size of the venue.

Event Player Count

Event Player Count

The number of open seats will be tracked against player sign ups. When the number of sign ups approaches the total number of seats, a warning is displayed to any users viewing the matchlist indicating the match is nearly full.

Open Seats

Open Seats

The event will remain in the list visible to players, even after it is full. The host may decide to edit the event and increase the number of players at any time.

Full Seats

Full Seats

Venue Details

Entry Fee

The entry fee is the cost charged to a player to attend the event. The multiple currencies will ensure the fee is shown in the currect format. If the fee is left blank, the charge is hidden.

Badge Charge

Badge Charge

The entry fee will then be displayed in the list of matches, next to the game.

Entry Fee List

Entry Fee List

Social Contracts

Finally, the social contracts indicate whether the event is drinking or smoking friendly.

Events Date List

Events Date List

Creating Draft Match

Once the above information is entered, a draft event can be created. A draft match is a personal preview of the event information that can be refined and later published.

All details of the match can be modified after the event is created. Additionally it is possible to delete the event if they change their mind about hosting later on.

To create a draft event, press the "Create Draft Event" at the bottom of the screen.

Create Draft Event

Create Draft Event

All draft events will have an information box at the top of the event, indicating the event is a draft and not visible to other players.

Confirm Draft Event

Confirm Draft Event

Checking Details

Once the draft event is created, then a preview of the event will be shown. The draft event is not visible to other players, and can be deleted at any time.

The title, description, game details, location map are all visible as players will see them. All details can be changed to ensure the event looks correct.

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